Help for the Calendae Calendar
This page comprises three parts, separated by a vertical line:
On the left hand side, the browser with the calendar and links to the options.
In the centre, your calendar which displays the events.
On the right hand side, optional depending on the display and the type of calendar, your next 10 events.
At the bottom of the page, the form for creating and updating events.
This is done mainly from the calendar. You may select a month using the drop-down list, a week by clicking on its number, or a day by clicking on the day of your choice.
Two arrows (< and >) allow you to move forwards or backwards to the next or previous month/week/day.
The daily calendar provides details of all your events for the chosen day. At the top, below the date, the events are displayed for the entire day. Below, each hour of the day is shown. The times for the start and the end of the day were defined when registering and may be modified in 'SETTINGS'. Events are displayed according to the time at which they start. A green background shows the duration of each event during the day.
The weekly calendar provides details of all your events for the chosen week. Each day of the week appears below the week number. For each day, the corresponding events are displayed, with priority given to events which cover the entire day and then to other events which appear in chronological order according to the time at which they start.
The monthly calendar provides details of all your events for the chosen month. Below the month, a table, presented by week, displays the events, the times at which they start and finish, their type or the first 10 characters of the text.
This section details your next 10 events.
This shaded form appears at the bottom of your calendar. It allows you to create a new event or update an existing event. There are two models for this form: by default, the 'Begin date to End date' model and the ‘Begin date and duration' model. The first one is the easiest to use. The second one is more thorough, allowing you, for example, to create events for the day or for the morning only. You can move from one to the other as you wish using SETTINGS, 'Manage dates of events'.
You must use the form at the bottom of the page to create an event.
The right hand button must display 'Register'. If it displays 'Update', firstly click on the ‘Clear’ button on the bottom left. To create an event, you must start by writing the text and description to which you may associate a type (Meeting, Birthday, Holiday, etc.). At least one of these two fields must be completed.
Then you must define the start of the event (a date and time). It should be noted that, when browsing by choosing a date, a week, or a month, the start date for the event changes: for a chosen date, it uses the value of this date, and, for a given week or month, it uses the value of the first day of this period.
Then define the duration of the event. Take note that it is necessary to distinguish between events which last for less than one day and events which last for several days. In the second case, you can choose whether your event includes non-working days or not (tick the 'working days only' box) e.g. an event which starts on Monday and which lasts for 10 days will end on Friday of the following week if the 'working days only' box has been ticked.
You may also define events which occur at regular intervals. By default, no regular events will apply (‘once only’ box ticked). You may use this option for regular events (e.g.: a training course every Tuesday and Thursday from 6.00 pm to 7.00 pm, or an invoice to be paid every month at a given date). Take note that for regular weekday events (for example, every Tuesday and Thursday), you must use the second list which will allow you to choose several days of the week by pressing the 'CTRL' key at the same time as clicking on the days which are of interest to you).
You may also configure an e-mail or SMS reminder for the event a few hours or a few days before it is due to start.
Finally, if you have defined one or more people with authorised access to your calendar (partner, friend, family, work), it is possible to reserve access to an event for a given person, therefore, meaning that it will not be visible to others.
If your calendar is part of a group (shared calendar), you will also have a list of people from the group for whom you have full access to their calendar. This list allows you to create events for the calendar of another person from the group. By holding down the 'CTRL' key, you will be able to select several people for the same event. In this case, you must choose between the creation of as many events as people selected and the creation of an aggregate event. An aggregate event is an event which is shared by several calendars. It will be displayed on all selected calendars, and only you, the owner of the event, will be able to update, change and delete it from the calendars concerned.
Then you must confirm to save the event. A confirmation window (optional by ticking the box ‘No confirmation window’ above the ‘Confirm’ button) displays the content and the validity of your event allowing you to ensure that it matches your wishes.
To update an event, you must select it in your calendar by clicking on its text or its type. The creation form becomes a modification form and displays the details of the selected event in the corresponding fields. The ‘Confirm’ button on the bottom right hand side changes to 'Update'. You can change fields and confirm modifications by clicking the 'Update' button. As an option, a confirmation window also allows you to receive a confirmation before saving.
A small recycle bin is displayed on the left hand side of each event in your calendar. You can delete the corresponding event by clicking on this recycle bin.
When registering, you defined a certain number of parameters. You can find and update them in the 'SETTINGS' section in the banner at the top of the page.
Your login associated with one of the various passwords allows you to connect to your calendar according to certain access criteria (see following section).
First day of the week: this allows you to define whether the weekly calendar starts on Monday (usual in France), or on Sunday (usual in Anglo-Saxon countries).
Default calendar display format: you may define your type of calendar (day, week, or month in progress) displayed after connecting. Of course, you may also view each of the other display formats.
Reminder of the next 10 events: An optional section on the right hand side of your calendar provides details of your forthcoming 10 events.
Times of the day: these parameters allow you to define the times displayed in your daily calendar. Naturally, events outside of these times will also be displayed either above or below depending on the time at which they start.
Time Zone: this parameter allows you to define the time zone for your calendar.
A single login is associated with your calendar. This login must be used with one of your four passwords in order to access your calendar.
Password 1 is reserved for you: it provides full access for viewing, creating, updating and deleting events in your calendar.
The other passwords are intended for people to whom you wish to provide restricted access to your calendar.
Password 2 allows the viewing of all the events in your calendar but does not permit the creation, modification or deletion of events.
Passwords 3 and 4 must each be associated with a given person. Once you have defined at least one person, you must define whether he or she is authorised to consult each new or existing event.
'Create an event' sends you to the form at the bottom of the page.
'Print this calendar' allows you to open a new window which displays only the events in the current calendar. This window may be printed, but it may also be kept in order to be able to compare two different weeks for example.
'Search an event' helps you to find an event using other options apart from the date: enter a few letters from the text, and/or reduce the search to a specific type. The result of your search is displayed in a new window allowing you to keep it as you continue to browse.
'Current calendar(s)': if you are part of a group, your administrator may authorise your access to the other calendars in the group. The drop-down list provides access to each of them.
'Statistics' opens a new window dedicated to statistics for your calendar concerning the % of occupation or the level of presence.